x-update-daily-tasks by arda-industries/agent-skills

Goal

Refresh obsidian/Timatron/GTD/_DAILY.md for today (local date) by pulling:

Asana tasks assigned to me that are overdue or due today
TODOs/topics referenced in the last 14 days of obsidian/Timatron/daily/ notes

File locations

Active file: obsidian/Timatron/GTD/_DAILY.md — contains today's section plus persistent sections (Goals, Scratchpad, etc.)
Archive file: obsidian/Timatron/GTD/_DAILY_archive.md — stores all previous daily sections
Run log: obsidian/Timatron/GTD/DAILY_TASK_RUN_LOG.md — agent memory across sessions

Step 1 — Read run log for context

Before starting, read DAILY_TASK_RUN_LOG.md to retrieve:

Task-specific notes from prior conversations (e.g., "user said to defer X until March")
Classification decisions confirmed by user (e.g., "insurance tasks → Personal")
Pending #CREATE/#POSTPONE actions that were proposed but not yet confirmed
Any other context that affects today's run

Step 2 — Archive previous daily sections (preserve other sections)

Before generating today's content:

Read _DAILY.md and identify:
- Daily sections: Headers matching ## YYYY-MM-DD pattern (with or without day abbreviation, including [OLD] variants)
- Persistent sections: Any other ## headers (e.g., ## Goals, ## Scratchpad) and content before the first daily section
Prepend only the daily sections to _DAILY_archive.md (newest at top)
Keep persistent sections and any content before the first daily section in _DAILY.md

This means ## Goals, ## Scratchpad, or freeform notes at the top are preserved across runs.

Step 3 — Get Asana tasks (assigned to me; any project; overdue or due today)

Hard requirement: Asana MCP must be available for this command to work.

If the Asana MCP server/tools are not available, throw an error and fail the task immediately (do not partially update _DAILY.md).

Use the Asana MCP tools (server name: user-asana):

Call asana_get_user with user_id="me" to confirm identity.
Call asana_list_workspaces and pick the correct workspace.
Fetch tasks assigned to me that are incomplete only (never include completed tasks):
- Due today: asana_search_tasks with assignee_any="me", completed=false, due_on=<today YYYY-MM-DD>
- Overdue: asana_search_tasks with assignee_any="me", completed=false, due_on_before=<today YYYY-MM-DD>
Always request opt_fields: name,permalink_url,due_on,projects.name,resource_subtype
Deduplicate by task GID (some tasks appear in multiple projects).

Step 4 — Review last 14 days of daily notes for TODOs/topics

Scan obsidian/Timatron/daily/ for daily notes within the last 14 days (inclusive).

Use filenames (e.g. YYYY-MM-DD.md) as the date source.
Read each note and extract explicit and implicit TODOs from the text, plus any important topics to consider.
- checkbox TODO lines (- [ ] ...)
- explicit "TODO:" / "TODOs" / "Next:" / "Action:" blocks
- recurring "Topics" sections (capture topic bullets)
For any extracted item, keep a source link back to the daily note using ([[daily/YYYY-MM-DD.md]]) format.

Step 5 — Scan archive for completed items (deduplication)

Read _DAILY_archive.md and scan for checked-off items:

- [x] ... lines indicate completed tasks/topics
Use these to omit the same/similar items from today's fresh list
If unsure whether an item matches a completed one, include it

Step 6 — Process #CREATE and #POSTPONE markers

Scan the current _DAILY.md (before clearing daily sections) for tasks with markers:

#POSTPONE markers

Format: #POSTPONE to DD Mon or // #POSTPONE to DD Mon

For tasks with existing Asana links + #POSTPONE:

Parse the new due date from the marker
Check current due date in Asana
Add to proposed changes list — do NOT execute yet

#CREATE markers

Formats:

#CREATE Project > Section, due DD Mon — create in specified project/section with due date
#CREATE Project > Section — create in specified project/section (will prompt for due date)
#CREATE as subtask — create as subtask of the parent task above

For each #CREATE:

Search Asana to check if a task with the same name already exists
- If found: treat as existing Asana task, plan to add link and remove marker
- If not found: add to proposed creations list
Validate project and section names exist in Asana
- If close match found (typo): note the correction
- If not found: note that project/section needs to be created
If no due date specified: note that user confirmation of due date is required

Propose all Asana changes

After scanning, present a single confirmation prompt listing:

## Proposed Asana Changes

### Tasks to create:
- [ ] "Hang basement hallway mirror" → Favourites > Twin Ponds Projects, due: [NEEDS DATE]
- [ ] "Claim Oxford Health Insurance payment" → Favourites > Finance, due: 2026-02-05

### Due dates to update:
- [ ] "Refresh insurance claims/EOBs" — change due from 2026-01-12 → 2026-02-05

### Notes:
- Section "Finances" not found; did you mean "Finance"?
- Task "Activate free dash pass" already exists in Asana (will link instead of create)

Proceed with these changes? (y/n, or specify modifications)

Wait for explicit user confirmation before making any Asana API calls.

After confirmation:

Execute the approved changes via Asana API
Remove processed markers from tasks
Add Asana links to newly created tasks

Step 7 — Deduplicate tasks

Before writing the daily section:

Identify obviously identical tasks (same text, same Asana GID)
Dedupe these automatically
For tasks that might be duplicates but have different markers/dates/details, ask the user which to keep

Step 8 — Classify tasks into Personal / Work / Misc

Classify each task into one of three categories:

Work

Technical, business, product, engineering tasks
Arda-related tasks
Customer/partner tasks
Anything explicitly work-related

Personal

TimTracker (this is a personal project, not work)
Home maintenance, family, health, finance
Relational tasks (calls, scheduling with friends/family)
Personal errands

Misc

Tasks that don't clearly fit Personal or Work
Productivity/tooling tasks that span both
When uncertain, default to Misc

Use context from:

Task content and keywords
Project names (e.g., "Favourites" → Personal, work project names → Work)
Run log notes about prior classifications

Step 9 — Write today's section to `_DAILY.md`

Append today's section after the preserved persistent sections:

Header format

## YYYY-MM-DD Day

Example: ## 2026-02-05 Wed

Always include the three-letter day abbreviation (Mon, Tue, Wed, Thu, Fri, Sat, Sun).

Section structure

## 2026-02-05 Wed

### Personal

#### Asana
##### Favourites (overdue)
- [ ] Task name [Asana](url) due YYYY-MM-DD

##### Favourites
- [ ] Task name [Asana](url) due YYYY-MM-DD

##### No project
- [ ] Task name [Asana](url) due YYYY-MM-DD

#### Notes
- [ ] Task from daily notes ([[daily/2026-01-22.md]])

### Work

#### Asana
##### ProjectName
- [ ] Task name [Asana](url) due YYYY-MM-DD

#### Notes
- [ ] Task from daily notes ([[daily/2026-01-22.md]])

### Misc

- [ ] Task that doesn't fit elsewhere ([[daily/2026-01-22.md]])

### Topics

- [ ] Topic to consider ([[daily/2026-01-22.md]])

Sort order

Within each category (Personal/Work/Misc):

Asana tasks first, grouped by project
Overdue tasks before due-today tasks (oldest → newest within overdue)
Notes-derived tasks after Asana tasks

Task format

- [ ] <taskSentence> [Asana](<permalink_url>) due YYYY-MM-DD for Asana tasks
- [ ] <taskSentence> ([[daily/YYYY-MM-DD.md]]) for notes-derived tasks
Keep task text short and imperative

Step 10 — Update run log

Append an entry to DAILY_TASK_RUN_LOG.md:

## YYYY-MM-DD HH:MM

### Summary
- Asana tasks: X overdue, Y due today
- Notes items: Z extracted from N daily notes
- Created in Asana: [list or "none"]
- Updated in Asana: [list or "none"]

### Classifications confirmed
- [any new classification decisions user confirmed]

### Task-specific notes
- [any notes user provided about specific tasks]

### Pending items
- [any #CREATE/#POSTPONE that were proposed but not confirmed]

### Issues encountered
- [any errors, ambiguities, or items needing follow-up]

Keep entries concise. The purpose is to provide context for future runs, not exhaustive logging.

Summary

After running this command:

_DAILY.md contains persistent sections (Goals, Scratchpad, etc.) plus exactly one daily section for today
Daily section is organized into Personal / Work / Misc categories
All daily sections use ## YYYY-MM-DD Day format (e.g., ## 2026-02-05 Wed)
_DAILY_archive.md contains all prior daily sections (prepended, newest first)
Any #CREATE/#POSTPONE markers have been processed (with user confirmation) and removed
Completed items in the archive are used for deduplication, not repeated
Run log updated with session context for future runs

x-update-daily-tasks