Skills
skills/mcloone/skills/initiative-tracker

initiative-tracker

SKILL.md

Initiative Tracker Skill - Complete Documentation

Overview

Conversational interface for managing product initiatives as Logseq-compatible markdown files. This skill enables natural language commands to create, update, and track initiatives, epics, and stakeholders with automatic completeness calculation and history tracking.

Data Storage: Logseq-compatible markdown files with YAML frontmatter Output: Structured markdown files in initiatives/ directory

Available Commands

This skill provides natural language commands for managing product initiatives. All commands can be invoked using the / prefix.

Repository Setup

  • /init_repository - Create folder structure in current directory
  • /help - List available commands

Initiative Management

  • /create_initiative <id> <title> [jira_id] - Create new initiative
  • /list_initiatives [--status=X] [--completeness<N] - List all with completeness
  • /show_initiative <id|jira_id> - Display full details
  • /update_initiative <id> <field> <value> - Modify field
  • /what_missing <id> - Show incomplete fields

Epic Management

  • /create_epic <id> <title> <initiative_id> [jira_id] - Create new epic
  • /list_epics [--initiative=X] [--status=X] - List epics
  • /show_epic <id|jira_id> - Display full details

Entity Management

  • /create_person <id> <name> - Create person
  • /create_team <id> <name> - Create team
  • /create_partner <id> <name> - Create partner
  • /create_product_area <id> <name> - Create product area
  • /list_product_areas - List all product areas
  • /show_product_area <id> - Show product area details
  • /update_product_area <id> <field> <value> - Update product area field

Data Location

All data stored in initiatives/ directory:

initiatives/
├── _schema/schema-v1.md      # Schema definition
├── _index/jira-mapping.md    # Jira ID lookup
├── initiatives/*.md          # Initiative files
├── epics/*.md               # Epic files
├── people/*.md              # Person files
├── teams/*.md               # Team files
├── partners/*.md            # Partner files
└── product-areas/*.md       # Product area files

File Format

All entities use YAML frontmatter + markdown body + history log:

---
id: customer-onboarding
title: Customer Onboarding Simplification
status: Draft
completeness: 45
created_at: 2026-01-21T10:00:00+01:00
updated_at: 2026-01-21T10:00:00+01:00
---

# Customer Onboarding Simplification

## Expected Outcome
(content here)

## History
H-a1b2c3 | 2026-01-21T10:00:00+01:00 | created | | | | user | Initial creation

Wikilinks

Reference other entities with [[path/id]] syntax:

  • People: [[people/anna-andersson]]
  • Teams: [[teams/platform-team]]
  • Partners: [[partners/partner-alpha]]
  • ProductAreas: [[product-areas/customer-management]]
  • Epics: [[epics/qr-scanner]]

Completeness Calculation

Auto-calculated percentage based on filled recommended fields:

  • 90-100%: Complete
  • 70-89%: Mostly complete
  • 50-69%: Partially complete
  • 0-49%: Incomplete

Display format: 92% ████████░░

Status Workflow

Initiative Status

Draft → Defined → Planned → In Progress → Finished or Abandoned

Each transition has required fields - see status-transitions.md.

Epic Status

Not Started → In Progress → Done or Abandoned

History Tracking

Every change creates a history entry:

ID | TIMESTAMP | ACTION | FIELD | OLD_VALUE | NEW_VALUE | ACTOR | NOTE

History ID format: H-xxxxxx (6 alphanumeric characters)

Actions: created, field_updated, status_changed, stakeholder_added, etc.

Implementation Instructions

CRITICAL REQUIREMENTS:

  • This skill MUST persist all data to disk using the Python scripts
  • Never simulate operations - always write actual files
  • Always build and use the index for queries
  • Always get user approval before writing data

Skill Initialization

ALWAYS do this when the skill is first invoked:

  1. Build/load the search index for fast querying:

    python .claude/skills/initiative-tracker/scripts/build_index.py

  2. Read the index into memory:

    Read tool: initiatives/_index/index.json

  3. Parse and store the index JSON in memory for the session

This enables instant queries even with hundreds of entities.

Approval Workflow

⚠️ CRITICAL: User Approval Required

BEFORE writing any data to disk, you MUST:

  1. Show a preview of what will be written:

    • Display the complete file content (frontmatter + body + history)
    • Show the file path where it will be saved
    • Show the completeness percentage

  2. Ask for user approval using one of these methods:

    • Use AskUserQuestion tool with options: "Approve", "Modify", "Cancel"
    • Wait for explicit user confirmation

  3. Only proceed if user approves:

    • If "Approve": Write the file as shown
    • If "Modify": Ask what changes are needed, update preview, ask again
    • If "Cancel": Abort the operation, don't write anything

  4. After writing: Confirm success and show the actual file path created

This applies to ALL commands that write data: /create_initiative, /update_initiative, /create_epic, /create_person, /create_team, /create_partner

Path Conventions

  • Python scripts are in: .claude/skills/initiative-tracker/scripts/
  • Data files are in: initiatives/ (at project root)
  • Always use relative paths from project root
  • Use forward slashes in paths for cross-platform compatibility

Index System for Fast Querying

⚠️ CRITICAL: Performance Requirement

For performance at scale, this skill uses an in-memory index for fast queries.

Index Location

The index is stored at: initiatives/_index/index.json

It contains metadata for all entities (initiatives, epics, people, teams, partners, product areas) extracted from their markdown files.

Build/Rebuild the Index

At skill startup, ALWAYS build/load the index:

  1. Build the index from all markdown files:

    python .claude/skills/initiative-tracker/scripts/build_index.py

    This creates/updates initiatives/_index/index.json

  2. Load the index into memory using Read tool:

    Read tool: initiatives/_index/index.json

  3. Parse the JSON and keep it in memory for the session

Rebuild the index AFTER every write operation:

  • After creating/updating initiatives, epics, people, teams, partners, or product areas
  • Run the build_index.py script again
  • Reload the updated index

Using the Index for Queries

ALWAYS prefer index-based queries over file globbing/reading:

For /list_initiatives:

  • Use the index instead of globbing files
  • Filter initiatives array by status/completeness in memory
  • Much faster, especially with 100+ initiatives

For /list_epics:

  • Use the epics array from index
  • Filter by initiative_id or status in memory

For searches:

  • Find all initiatives where a person is initiator: filter index by initiator field
  • Find all initiatives with a specific stakeholder: filter by stakeholders array
  • Find all epics for an initiative: filter epics by initiative_id
  • Find all open actions assigned to a person: filter initiatives by actions array
  • Find initiatives with overdue actions: filter by actions with due_date < today
  • Find initiatives with >3 open questions: filter by open_question_count > 3

Action queries (using index):

# Example: Get all my open actions
my_actions = []
for initiative in index['initiatives']:
    for action in initiative.get('actions', []):
        if action.get('assigned_to') == 'my-id' and action['status'] == 'Open':
            my_actions.append({
                'initiative': initiative['id'],
                'action_id': action['id'],
                'description': action['description'],
                'due_date': action.get('due_date'),
            })

When to read actual files:

  • /show_initiative - need full body content and history
  • /update_initiative - need to modify and write back
  • /add_action, /complete_action - need to modify body sections
  • Any operation requiring full markdown content or full action descriptions

Index Structure

IMPORTANT: The index contains ONLY small metadata fields, NOT large text content.

Indexed fields (small):

  • IDs, titles, status, completeness, jira_id
  • References (initiator, stakeholders, team members as ID lists)
  • Small metadata (timestamps, affected_systems, planned_quarter)
  • Flags (deleted)
  • Embedded actions (id, description, status, assigned_to, due_date)
  • Embedded questions (id, status)
  • Counts (action_count, open_action_count, open_question_count)

NOT indexed (large text):

  • expected_outcome, outcome_validation (initiatives)
  • description, acceptance_criteria (epics)
  • notes (all entities)
  • Body content, history entries
  • Full question text, answers
  • Solution details, pros/cons

This keeps the index small (<100KB even with 500+ entities) for fast loading.

{
  "metadata": {
    "generated_at": "2026-01-21 22:00",
    "total_entities": 10
  },
  "initiatives": [
    {
      "id": "app-management",
      "type": "initiative",
      "file_path": "initiatives/initiatives/app-management.md",
      "title": "Application Management",
      "status": "Draft",
      "completeness": 25,
      "jira_id": "PROJ-100",
      "initiator": ["olle-jansson"],
      "stakeholders": ["acme-inc"],
      "intended_users": [],
      "affected_systems": ["agent"],
      "epics": [],
      "actions": [
        {
          "id": "ACT-001",
          "description": "Review security requirements",
          "status": "Open",
          "assigned_to": "olle-jansson",
          "due_date": "2026-01-25"
        },
        {
          "id": "ACT-002",
          "description": "Schedule kickoff meeting",
          "status": "Done"
        }
      ],
      "questions": [
        {
          "id": "Q-001",
          "status": "Open"
        }
      ],
      "action_count": 2,
      "open_action_count": 1,
      "open_question_count": 1,
      "created_at": "2026-01-21 22:32",
      "updated_at": "2026-01-21 22:35",
      "deleted": false
    }
  ],
  "epics": [...],
  "people": [...],
  "teams": [...],
  "partners": [...],
  "product_areas": [...]
}

Performance Benefits

  • Listing 500 epics: ~1ms (index) vs ~5 seconds (file globbing)
  • Complex searches: Instant (filter in memory) vs very slow (scan all files)
  • Finding relationships: Fast array operations vs nested file reads

Command: /create_initiative [jira_id]

Step 1: Prepare the initiative

  1. Generate history ID: 
    python .claude/skills/initiative-tracker/scripts/generate_history_id.py
  2. Calculate completeness (will be 0 for new Draft initiative)
  3. Build JSON frontmatter with required fields: 
    {
  "id": "<id>",
  "title": "<title>",
  "status": "Draft",
  "jira_id": "<jira_id or empty>",
  "initiator": "",
  "expected_outcome": "",
  "outcome_validation": "",
  "intended_users": [],
  "stakeholders": [],
  "source_document": "",
  "source_jira_id": "",
  "solution_design": "",
  "epics": [],
  "user_journey": "",
  "ui_design": "",
  "affected_systems": []
}
  4. Build initial body content (markdown): 
    # <title>

## Expected Outcome

(Describe what success looks like for this initiative)

## Outcome Validation

(How will we measure/verify the outcome was achieved?)

## Intended Users

(Who benefits from this initiative?)

## Solutions

(Proposed approaches - add solutions as subsections)

## Actions

(Action items - use checkbox format)

## Open Questions

(Unresolved questions - use checkbox format)

Step 2: Show preview and get approval

  1. Display the complete file preview to user:

    📄 Preview: initiatives/initiatives/<id>.md
Completeness: 0% (Draft status)

---
[Show complete YAML frontmatter]
---

[Show complete body content]

## History
[Show history entry]

  2. Ask for user approval using AskUserQuestion:

    • Options: "Approve and create", "Modify content", "Cancel"

Step 3: Write if approved

  1. If user approves, write the file using Write tool to initiatives/initiatives/<id>.md:

    • Combine frontmatter (YAML between ---), body, and history
    • Ensure proper formatting

  2. Confirm file was created by reading back: initiatives/initiatives/<id>.md

  3. Rebuild the index to include the new initiative:

    python .claude/skills/initiative-tracker/scripts/build_index.py

  4. Reload the index into memory for subsequent queries

  5. Report success to user: "✓ Initiative created at initiatives/initiatives/.md (0% complete)"

Command: /update_initiative

Step 1: Read and prepare update

  1. Read the initiative file using Read tool: initiatives/initiatives/<id>.md
  2. Parse YAML frontmatter and body content
  3. Identify the change:
    • If field is in frontmatter: update frontmatter
    • If field is in body (expected_outcome, outcome_validation): update markdown section
  4. Generate new history ID: 
    python .claude/skills/initiative-tracker/scripts/generate_history_id.py
  5. Create history entry with old/new values
  6. Update updated_at timestamp to current time
  7. Recalculate completeness using the completeness script

Step 2: Show preview of changes

  1. Display a diff preview to user:

    📄 Updating: initiatives/initiatives/<id>.md

CHANGES:
- <field>: "<old_value>" → "<new_value>"
- updated_at: "<old_timestamp>" → "<new_timestamp>"
- completeness: <old_%> → <new_%>

NEW HISTORY ENTRY:
<history_id> | <timestamp> | field_updated | <field> | <old> | <new> | <actor> | <note>

[Optionally show full file preview if major change]

  2. Ask for user approval using AskUserQuestion:

    • Options: "Approve changes", "Modify", "Cancel"

Step 3: Write if approved

  1. If approved, write complete updated file using Write tool to initiatives/initiatives/<id>.md
  2. Confirm update by reading file back
  3. Rebuild the index to reflect the changes: 
    python .claude/skills/initiative-tracker/scripts/build_index.py
  4. Reload the index into memory
  5. Report success: "✓ Updated in (completeness: <new_%>)"

Command: /list_initiatives [--status=X] [--completeness<N] [--product-area=X]

Use the index for fast querying (see Index System section above)

  1. Ensure index is loaded in memory (if not, load it from initiatives/_index/index.json)
  2. Filter the initiatives array from index:
    • If --status=X provided: filter where status === X
    • If --completeness<N provided: filter where completeness < N
    • If --product-area=X provided: filter where product_area contains X
  3. Format as table: 
    | ID | Title | Status | Product Area | Completeness |
|---|---|---|---|---|
| <id> | <title> | <status> | <product_area> | <completeness>% <bar> |
    Where is a visual bar like ████████░░ (10 characters, filled proportional to percentage).
  4. Display table to user with total count.

Performance: This is instant even with 100+ initiatives (no file I/O required).

Command: /show_initiative <id|jira_id>

  1. If jira_id provided, read initiatives/_index/jira-mapping.md to map to id.
  2. Read initiative file: initiatives/initiatives/<id>.md
  3. Parse frontmatter, body, and history.
  4. Display formatted output:
    • Title and basic info
    • All frontmatter fields
    • Body content sections
    • History entries (last 5)
    • Completeness percentage with bar

Command: /what_missing

  1. Read initiative file: initiatives/initiatives/<id>.md
  2. Parse frontmatter.
  3. Call: python scripts/calculate_completeness.py initiative '<json_frontmatter>'
  4. Check which recommended fields are empty:
    • intended_users
    • stakeholders
    • source_document
    • affected_systems
  5. Check required fields for current status (see references/status-transitions.md).
  6. Display missing fields grouped by category:
    • Missing required fields (blocks status transition)
    • Missing recommended fields (reduces completeness)

Command: /init_repository

  1. Run Python script from project root: 
    python .claude/skills/initiative-tracker/scripts/init_repository.py
  2. This creates the directory structure in initiatives/ at project root.
  3. Confirm directories exist using Glob or Bash ls.
  4. Report success to user.

Command: /create_epic <initiative_id> [jira_id]

  1. Generate history ID: 
    python .claude/skills/initiative-tracker/scripts/generate_history_id.py
  2. Build JSON frontmatter: 
    {
  "id": "<id>",
  "title": "<title>",
  "initiative_id": "<initiative_id>",
  "status": "Not Started",
  "jira_id": "<jira_id or empty>",
  "assigned_team": "",
  "planned_quarter": "",
  "description": "",
  "acceptance_criteria": [],
  "dependencies": []
}
  3. Build body content: 
    # <title>

## Description

(What this epic delivers)

## Acceptance Criteria

- [ ] Criterion 1
- [ ] Criterion 2
  4. Call write_entity.py to create initiatives/epics/<id>.md: 
    python .claude/skills/initiative-tracker/scripts/write_entity.py "initiatives/epics/<id>.md" "epic" '<json>' '<body>'
  5. Update parent initiative to add epic wikilink reference: [[epics/<id>]]
  6. Report success.

Command: /list_epics [--initiative=X] [--status=X] [--product-area=X]

Use the index for fast querying (see Index System section above)

  1. Ensure index is loaded in memory (if not, load it from initiatives/_index/index.json)
  2. Filter the epics array from index:
    • If --initiative=X provided: filter where initiative_id === X
    • If --status=X provided: filter where status === X
    • If --product-area=X provided: filter where product_area contains X
  3. Format as table showing: id, title, initiative_id, product_area, status, completeness
  4. Display table to user with total count.

Performance: Instant even with 500+ epics.

Command: /create_person

  1. Build frontmatter with id, name.
  2. Create file at initiatives/people/<id>.md.
  3. Use write_entity.py script.

Command: /create_team

  1. Build frontmatter with id, name.
  2. Create file at initiatives/teams/<id>.md.
  3. Use write_entity.py script.

Command: /create_partner

  1. Build frontmatter with id, name.
  2. Create file at initiatives/partners/<id>.md.
  3. Use write_entity.py script.

Command: /create_product_area

  1. Build frontmatter with id, name.
  2. Create file at initiatives/product-areas/<id>.md.
  3. Use write_entity.py script.

Command: /list_product_areas

Use the index for fast querying

  1. Ensure index is loaded in memory (if not, load it from initiatives/_index/index.json)
  2. Get all product areas from the product_areas array in index
  3. Format as table showing: id, name, product_manager, line_manager, completeness
  4. Display table to user with total count.

Performance: Instant even with 100+ product areas.

Command: /show_product_area

  1. Read product area file: initiatives/product-areas/<id>.md
  2. Parse frontmatter, body, and history.
  3. Display formatted output:
    • Name and basic info
    • All team roles (product_manager, line_manager, product_owner, architect, ux_designer)
    • Focus area
    • Body content sections
    • History entries (last 5)
    • Completeness percentage with bar
    • List of initiatives assigned to this product area (from index)
    • List of epics assigned to this product area (from index)

Command: /update_product_area

Follow the same pattern as /update_initiative:

  1. Read the product area file
  2. Parse YAML frontmatter and body
  3. Update the specified field
  4. Generate new history entry
  5. Recalculate completeness
  6. Show preview and get user approval
  7. Write updated file if approved
  8. Rebuild index

Embedded Entity Commands

These commands manage actions, questions, and solutions within initiatives.

Command: /add_action <initiative_id> [--assigned=person_id] [--due=YYYY-MM-DD]

Add an action item to an initiative.

Step 1: Prepare the action

  1. Read initiative file: initiatives/initiatives/<initiative_id>.md
  2. Parse current content (frontmatter, body, history)
  3. Generate unique action ID (auto-increment: ACT-001, ACT-002, etc.)
  4. Generate history ID for this change
  5. Build action entry: 
    - [ ] ACT-XXX: <description>
  assigned:: [[people/<person_id>]]
  due:: YYYY-MM-DD
  status:: Open
  created_at:: YYYY-MM-DD HH:MM

Step 2: Show preview

  1. Display preview of the action to be added:

    📄 Adding action to: <initiative_id>

NEW ACTION:
- [ ] ACT-003: Schedule UX review session with design team
  assigned:: [[people/anna-andersson]]
  due:: 2026-01-28
  status:: Open
  created_at:: 2026-01-21 23:15

This will be added to the "## Actions" section.
Completeness will change: 45% → 50%

  2. Ask for approval: "Add this action?", "Modify", "Cancel"

Step 3: Write if approved

  1. Insert action into "## Actions" section of body
  2. Add history entry: action_added | ACT-XXX | | | <actor> | <description>
  3. Update updated_at timestamp
  4. Recalculate completeness (actions with assignee and due_date improve score)
  5. Write updated file
  6. Rebuild index
  7. Report success: "✓ Added action ACT-003 to <initiative_id>"

Command: /complete_action <initiative_id> <action_id>

Mark an action as complete.

Step 1: Prepare completion

  1. Read initiative file
  2. Find action by ID in "## Actions" section
  3. Generate history ID
  4. Update action:
    • Change checkbox: - [ ] → - [x]
    • Update status: status:: Open → status:: Done
    • Add completed_at:: YYYY-MM-DD HH:MM

Step 2: Show preview

  1. Display change preview:

    📄 Completing action in: <initiative_id>

ACTION: ACT-003
Status: Open → Done
Completed: 2026-01-22 10:30

- [x] ACT-003: Schedule UX review session
  status:: Done
  completed_at:: 2026-01-22 10:30

  2. Ask for approval

Step 3: Write if approved

  1. Update action in body
  2. Add history entry: action_completed | ACT-XXX | Open | Done | <actor> |
  3. Update timestamps, recalculate completeness
  4. Write, rebuild index, report success

Command: /list_actions [--initiative=X] [--assigned=person_id] [--status=Open|Done] [--overdue]

List actions using the index for instant results.

Use the index for fast querying:

  1. Ensure index is loaded in memory

  2. Filter initiatives and extract actions:

    results = []
for initiative in index['initiatives']:
    for action in initiative.get('actions', []):
        # Apply filters
        if initiative_filter and initiative['id'] != initiative_filter:
            continue
        if assigned_filter and action.get('assigned_to') != assigned_filter:
            continue
        if status_filter and action['status'] != status_filter:
            continue
        if overdue_flag:
            due = action.get('due_date')
            if not due or due >= today:
                continue

        results.append({
            'initiative': initiative['id'],
            'initiative_title': initiative['title'],
            'action_id': action['id'],
            'description': action['description'],
            'status': action['status'],
            'assigned_to': action.get('assigned_to', ''),
            'due_date': action.get('due_date', ''),
        })

  3. Format as table:

    | Initiative | Action | Description | Assigned | Due | Status |
|------------|--------|-------------|----------|-----|--------|
| customer-onboarding | ACT-001 | Review security... | olle-jansson | 2026-01-25 | Open |

  4. Display table with total count

Performance: Instant even with 1000+ actions across hundreds of initiatives (no file I/O).

Examples:

/list_actions --assigned=anna-andersson --status=Open
/list_actions --initiative=customer-onboarding
/list_actions --overdue

Command: /add_question <initiative_id> [--asked_by=person_id]

Add an open question to an initiative.

Step 1: Prepare question

  1. Read initiative file
  2. Generate question ID (Q-001, Q-002, etc.)
  3. Generate history ID
  4. Build question entry: 
    - [ ] Q-003: What's the fallback if Bluetooth is disabled?
  asked_by:: [[people/anna-andersson]]
  asked_at:: 2026-01-21 23:20
  status:: Open

Step 2: Show preview and get approval

  1. Display preview:

    📄 Adding question to: <initiative_id>

NEW QUESTION:
- [ ] Q-003: What's the fallback if Bluetooth is disabled?
  asked_by:: [[people/anna-andersson]]
  asked_at:: 2026-01-21 23:20
  status:: Open

This will be added to "## Open Questions" section.
Note: >3 open questions will trigger warning on "In Progress" status transition.

  2. Ask for approval

Step 3: Write if approved

  1. Insert into "## Open Questions" section
  2. Add history entry: question_added | Q-XXX | | | <actor> | <question_text>
  3. Update timestamps
  4. Write, rebuild index, report success

Command: /answer_question <initiative_id> <question_id> [--answered_by=person_id]

Resolve an open question.

Step 1: Prepare answer

  1. Read initiative file
  2. Find question by ID
  3. Generate history ID
  4. Update question:
    • Change checkbox: - [ ] → - [x]
    • Add answer:: <answer_text>
    • Add answered_by:: [[people/<person_id>]]
    • Add answered_at:: YYYY-MM-DD HH:MM
    • Update status:: Open → status:: Answered

Step 2: Show preview

  1. Display change:

    📄 Answering question in: <initiative_id>

QUESTION: Q-002
Status: Open → Answered

- [x] Q-002: What's the fallback if Bluetooth is disabled?
  answer:: Manual entry via QR code or NFC tag
  answered_by:: [[people/erik-svensson]]
  answered_at:: 2026-01-22 11:00
  status:: Answered

  2. Ask for approval

Step 3: Write if approved

  1. Update question in body
  2. Add history entry: question_answered | Q-XXX | Open | Answered | <actor> |
  3. Update timestamps
  4. Write, rebuild index, report success

Command: /add_solution <initiative_id> <solution_id>

Add a solution proposal to an initiative.

Step 1: Prepare solution

  1. Read initiative file
  2. Generate history ID
  3. Build solution subsection: 
    ### <solution_id>: <title>
status:: Proposed
proposed_by:: [[people/<current_user>]]
proposed_at:: YYYY-MM-DD HH:MM

<description>

**Pros:**
- (add pros here)

**Cons:**
- (add cons here)

Step 2: Show preview

  1. Display preview:

    📄 Adding solution to: <initiative_id>

NEW SOLUTION:
### bluetooth-discovery: Bluetooth Auto-Discovery
status:: Proposed
proposed_by:: [[people/anna-andersson]]
proposed_at:: 2026-01-21 23:30

Automatic discovery via Bluetooth Low Energy.

**Pros:**
- (to be filled)

**Cons:**
- (to be filled)

This will be added to "## Solutions" section.
Note: Complete pros/cons to improve completeness.

  2. Ask for approval

Step 3: Write if approved

  1. Insert into "## Solutions" section
  2. Add history entry: solution_added | <solution_id> | | | <actor> | <title>
  3. Update timestamps, recalculate completeness
  4. Write, rebuild index, report success

Command: /decide_solution <initiative_id> <solution_id>

Accept or reject a solution proposal.

Where <decision> is "accept" or "reject".

Step 1: Prepare decision

  1. Read initiative file
  2. Find solution by ID in "## Solutions" section
  3. Generate history ID
  4. Update solution:
    • Change status:: Proposed → status:: Accepted or status:: Rejected
    • Add decided_at:: YYYY-MM-DD HH:MM

Step 2: Show preview

  1. Display change:

    📄 Deciding on solution in: <initiative_id>

SOLUTION: qr-code-approach
Decision: Proposed → Accepted

### qr-code-approach: QR Code Based
status:: Accepted
decided_at:: 2026-01-22 12:00

Selected as primary approach after team review.

  2. Ask for approval

Step 3: Write if approved

  1. Update solution status in body
  2. Add history entry: solution_decided | <solution_id> | Proposed | <Accepted|Rejected> | <actor> | <note>
  3. Update timestamps
  4. Write, rebuild index, report success

Planning and Query Commands

These commands provide high-level views and queries across initiatives, epics, and actions.

Command: /prepare_meeting <person_id|partner_id>

Prepare context for a meeting with a person or partner. Uses index for instant results.

Implementation:

  1. Identify entity type (person or partner) from ID

  2. Query index for all initiatives where this entity is involved:

    relevant_initiatives = []
for initiative in index['initiatives']:
    # Check if person/partner is involved
    if entity_id in initiative.get('initiator', []):
        relevant_initiatives.append(initiative)
    elif entity_id in initiative.get('stakeholders', []):
        relevant_initiatives.append(initiative)
    elif entity_id in initiative.get('intended_users', []):
        relevant_initiatives.append(initiative)

    # Also check if assigned to any actions
    for action in initiative.get('actions', []):
        if action.get('assigned_to') == entity_id:
            relevant_initiatives.append(initiative)
            break

  3. For each initiative, extract:

    • Current status and completeness
    • Recent changes (last 7 days from updated_at)
    • Open questions
    • Actions assigned to this person
    • Incomplete recommended fields

  4. Format output:

    📋 Meeting Preparation: <Name>
Role: <role> at <organization>

INITIATIVES (<count>)

1. <title> (Status: <status>, <completeness>%)
   - Your role: <Initiator|Stakeholder|Intended User>
   - Last updated: <days> ago
   - Open actions assigned to you: <count>
   - Open questions: <count>
   - ⚠️ Missing: <list if completeness < 80%>

ACTIONS ASSIGNED (<count>)
- ACT-001 in <initiative>: <description> (Due: <date>)
- ACT-002 in <initiative>: <description> (⚠️ Overdue)

OPEN QUESTIONS TO DISCUSS
- Q-001 in <initiative>: <first 50 chars>...

TALKING POINTS
- <initiative> needs stakeholder input on <field>
- <initiative> has 3 open questions

  5. Performance: Instant (all data from index)

Example:

/prepare_meeting anna-andersson

Command: /my_work [person_id]

Show all work items for a person (defaults to current user).

Implementation:

  1. Query index for all open actions assigned to person:

    my_actions = []
for initiative in index['initiatives']:
    for action in initiative.get('actions', []):
        if action.get('assigned_to') == person_id and action['status'] == 'Open':
            my_actions.append({
                'initiative': initiative,
                'action': action,
            })

  2. Group by due date:

    • Overdue (due_date < today)
    • This week (due_date within 7 days)
    • Later (due_date > 7 days)
    • No due date

  3. Also show initiatives where person is initiator

  4. Format output:

    📊 My Work: <Name>

OVERDUE ACTIONS (2)
⚠️ ACT-001: Review security requirements (customer-onboarding)
   Due: 2026-01-20 (2 days ago)
⚠️ ACT-003: Schedule kickoff (app-management)
   Due: 2026-01-19 (3 days ago)

THIS WEEK (3)
- ACT-005: Finalize design (customer-onboarding) - Due: 2026-01-24
- ACT-007: Update docs (reduce-resource) - Due: 2026-01-26
- ACT-009: Review proposal (app-management) - Due: 2026-01-27

LATER (1)
- ACT-012: Q2 planning (roadmap-2026) - Due: 2026-02-15

NO DUE DATE (2)
- ACT-002: Research alternatives (customer-onboarding)
- ACT-008: Gather feedback (app-management)

MY INITIATIVES AS INITIATOR (2)
- customer-onboarding (In Progress, 85%)
- app-management (Draft, 25% - needs attention)

Performance: Instant

Command: /overdue

Show all overdue actions across all initiatives.

Implementation:

  1. Get current date

  2. Query index for actions with due_date < today and status = Open:

    import datetime
today = datetime.date.today().isoformat()

overdue = []
for initiative in index['initiatives']:
    for action in initiative.get('actions', []):
        if action['status'] == 'Open' and action.get('due_date'):
            if action['due_date'] < today:
                overdue.append({
                    'initiative': initiative,
                    'action': action,
                    'days_overdue': calculate_days(action['due_date'], today),
                })

# Sort by days overdue (most overdue first)
overdue.sort(key=lambda x: x['days_overdue'], reverse=True)

  3. Format output:

    ⚠️ OVERDUE ACTIONS (5)

5 days overdue:
- ACT-001: Review security requirements
  Initiative: customer-onboarding
  Assigned: anna-andersson
  Due: 2026-01-16

3 days overdue:
- ACT-003: Schedule kickoff meeting
  Initiative: app-management
  Assigned: olle-jansson
  Due: 2026-01-18

[... more ...]

Total: 5 overdue actions across 3 initiatives

Performance: Instant

Command: /quarter_plan [--team=team_id]

Show work planned for a specific quarter.

Implementation:

  1. Parse quarter (e.g., "2026-Q1")

  2. Query index for epics with planned_quarter matching:

    epics_in_quarter = [
    epic for epic in index['epics']
    if epic.get('planned_quarter') == quarter
]

# Optional: filter by team
if team_filter:
    epics_in_quarter = [
        epic for epic in epics_in_quarter
        if team_filter in epic.get('assigned_team', [])
    ]

  3. Group by initiative and status

  4. Calculate totals:

    • Total epics in quarter
    • By status (Not Started, In Progress, Done)
    • By team (if multiple teams)

  5. Format output:

    📅 Quarter Plan: 2026-Q1

SUMMARY
- Total epics: 12
- Not Started: 5
- In Progress: 4
- Done: 3

BY INITIATIVE

customer-onboarding (3 epics)
✓ qr-scanner (Done, platform-team)
→ backend-preregistration (In Progress, platform-team)
- mobile-integration (Not Started, mobile-team)

app-management (2 epics)
→ api-refactor (In Progress, platform-team)
- security-hardening (Not Started, platform-team)

[... more ...]

TEAM WORKLOAD
- platform-team: 8 epics
- mobile-team: 3 epics
- backend-team: 1 epic

Performance: Instant

Example:

/quarter_plan 2026-Q1
/quarter_plan 2026-Q2 --team=platform-team

Command: /roadmap <start_quarter> <end_quarter> [--team=team_id]

Multi-quarter roadmap view.

Implementation:

  1. Parse quarter range (e.g., "2026-Q1" to "2026-Q4")
  2. Query all epics in range
  3. Group by quarter and initiative
  4. Format as timeline: 
    🗺️ Roadmap: 2026-Q1 to 2026-Q4

2026-Q1 (12 epics)
├─ customer-onboarding: 3 epics
├─ app-management: 2 epics
└─ reduce-resource: 1 epic

2026-Q2 (8 epics)
├─ customer-onboarding: 1 epic
├─ api-v2: 4 epics
└─ security-initiative: 2 epics

2026-Q3 (6 epics)
└─ [...]

2026-Q4 (4 epics)
└─ [...]

TOTAL: 30 epics across 4 quarters

Performance: Instant

Command: /incomplete [entity_type] [--threshold=N]

Show entities below completeness threshold.

Implementation:

  1. Default threshold = 70%

  2. Filter index by completeness:

    incomplete = []
for entity in index[entity_type]:
    if entity['completeness'] < threshold:
        incomplete.append(entity)

# Sort by completeness (lowest first)
incomplete.sort(key=lambda x: x['completeness'])

  3. Format output:

    📉 Incomplete Initiatives (threshold: 70%)

25% - app-management (Draft)
   Missing: stakeholders, affected_systems, source_document

45% - reduce-resource (Draft)
   Missing: intended_users, source_document

65% - auth-refactor (Defined)
   Missing: stakeholders, 1 solution missing pros/cons

Total: 3 initiatives below 70% completeness

Performance: Instant

Examples:

/incomplete
/incomplete initiative --threshold=80
/incomplete epic --threshold=90

Reference Documentation

Embedded Entity Format Reference

These formats are used in the body content of initiative markdown files.

Actions Format

## Actions

- [ ] ACT-001: Finalize QR code payload format specification
  assigned:: [[people/erik-svensson]]
  due:: 2026-01-25
  status:: In Progress
  created_at:: 2026-01-19 11:00

- [x] ACT-002: Get sign-off from Partner Alpha on timeline
  assigned:: [[people/anna-andersson]]
  status:: Done
  created_at:: 2026-01-16 14:00
  completed_at:: 2026-01-20 16:45

Questions Format

## Open Questions

- [x] Q-001: Can we use existing QR code format?
  asked_by:: [[people/anna-andersson]]
  asked_at:: 2026-01-15 14:00
  answered_by:: [[people/erik-svensson]]
  answered_at:: 2026-01-18 11:20
  answer:: Use existing format with extended payload
  status:: Answered

- [ ] Q-002: What's the fallback if Bluetooth is disabled?
  asked_by:: [[people/anna-andersson]]
  asked_at:: 2026-01-20 10:30
  status:: Open

Solutions Format

## Solutions

### qr-code-approach: QR Code Based
status:: Accepted
proposed_by:: [[people/erik-svensson]]
proposed_at:: 2026-01-16 10:00
decided_at:: 2026-01-18 15:30

Use QR codes on customer packaging that link directly to pre-configured setup flows.

**Pros:**
- Familiar pattern for users
- Low implementation cost

**Cons:**
- Requires packaging changes
- QR codes can be damaged

### bluetooth-discovery: Bluetooth Auto-Discovery
status:: Rejected
proposed_by:: [[people/anna-andersson]]
proposed_at:: 2026-01-16 10:00
decided_at:: 2026-01-18 15:30

Automatic discovery via Bluetooth Low Energy.

**Pros:**
- No physical artifacts needed

**Cons:**
- Battery drain concerns
- Platform permission complexity

Helper Functions

Utility functions for formatting and data processing.

Format Completeness Bar

def format_bar(percentage):
    filled = int(percentage / 10)
    empty = 10 - filled
    return '█' * filled + '░' * empty

Escape JSON for Bash

When passing JSON to bash commands, escape quotes properly:

  • Single quotes around JSON
  • Escape single quotes in content as '''

Additional Resources

Reference Documentation

Templates

Templates for new entities are in assets/templates/.

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Repository
mcloone/skills
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