Daily Outlook Triage

This skill provides a comprehensive overview of your day by analyzing your inbox emails and calendar meetings, helping you quickly triage and prioritize your workday.

What This Skill Does

Identifies you using Microsoft Graph to get your profile and time zone
Pulls inbox emails to surface unread and important messages requiring attention
Retrieves today's meetings from your calendar with details
Generates a triage summary highlighting priorities, conflicts, and action items

Instructions

Step 1: Get User Profile and Time Zone

workiq-ask_work_iq (
  question: "What is my profile information including display name, email address, and time zone settings?"
)

Extract the user's displayName, email, and timeZone from the response. This provides:

User identity for personalized greeting
Time zone for accurate meeting times

Step 2: Pull Inbox Emails

Search for recent emails in the inbox:

workiq-ask_work_iq (
  question: "Show me my unread and recent inbox emails from the last 24 hours. For each email include the sender name and email, subject line, received time, importance level, and whether it has attachments."
)

For each relevant email, note:

Sender name and email
Subject line
Received time
Importance flag (high priority emails)
Whether it has attachments

Step 3: Get Today's Calendar

Retrieve all meetings for today:

workiq-ask_work_iq (
  question: "List all my calendar events for today with subject, start time, end time, location, attendees, whether I'm the organizer, and my response status for each."
)

For each meeting, capture:

Subject/title
Start and end times
Location (physical or Teams link)
Attendees
Whether user is organizer or attendee
Response status (accepted, tentative, declined)

Step 4: Generate Triage Summary

Create a structured summary with the following sections:

📅 Today's Schedule Overview

Total number of meetings
First meeting start time
Any back-to-back meetings (potential conflicts)
Total meeting hours vs free time
Highlight all-day events

📧 Inbox Highlights

Count of unread emails
High-importance emails requiring immediate attention
Emails from VIPs (manager, skip-level, key stakeholders)
Action items or requests identified in subject lines

⚠️ Attention Required

Meeting conflicts or overlaps
Meetings starting soon (within 30 minutes)
Unresponded meeting invites
High-priority unread emails

📋 Suggested Priorities

Based on the analysis, suggest:

Urgent items to address first
Meetings to prepare for
Emails that need responses
Blocks of free time for focused work

Output Format

Present the summary in a clear, scannable format:

Good morning, {Name}! Here's your day at a glance:

📅 MEETINGS ({count} today)
━━━━━━━━━━━━━━━━━━━━━━━━━━━
⏰ 9:00 AM - 9:30 AM | Team Standup
   📍 Teams | 👥 5 attendees
   
⏰ 10:00 AM - 11:00 AM | 1:1 with Manager
   📍 Teams | 👥 2 attendees
   
⏰ 2:00 PM - 3:00 PM | Sprint Planning
   📍 Conference Room A | 👥 8 attendees

📧 INBOX ({unread} unread)
━━━━━━━━━━━━━━━━━━━━━━━━━━━
🔴 HIGH: Budget approval needed - CFO (2 hours ago)
📩 RE: Project timeline - PM Lead (4 hours ago)
📩 Weekly report - Auto-generated (6 hours ago)

⚠️ NEEDS ATTENTION
━━━━━━━━━━━━━━━━━━━━━━━━━━━
• Meeting conflict: 2:00-3:00 PM overlaps with another invite
• Pending invite: Design Review (no response yet)
• 1 high-priority email awaiting reply

💡 SUGGESTED PRIORITIES
━━━━━━━━━━━━━━━━━━━━━━━━━━━
1. Respond to CFO's budget email before 9 AM standup
2. Prepare for 1:1 - review last week's action items
3. Block 11:00-12:00 for focused work (no meetings)

Parameters

Parameter	Required	Default	Description
Time Range	No	Today	Date range for calendar (default: today)
Email Lookback	No	24 hours	How far back to search emails
Include Low Priority	No	No	Whether to include low-priority emails

Example Usage

User: "What does my day look like?" or "Help me triage my day" or "Daily outlook summary"

The skill will:

Identify the user (e.g., "Firstname1 Lastname1")
Pull unread/recent inbox emails
Get all meetings scheduled for today
Generate a prioritized triage summary

Required MCP Tools

MCP Server	Tool	Purpose
workiq (Local WorkIQ CLI)	`ask_work_iq`	User profile, inbox email retrieval, and calendar/meeting retrieval

Tips for Effective Triage

Run this skill first thing in the morning
Use the suggested priorities to plan your day
Address high-priority emails before your first meeting
Note any meeting conflicts and resolve them early
Identify free time blocks for deep work

Error Handling

Common Failure Modes

Authentication or Permission Errors

Symptom: ask_work_iq returns an authentication or permission error.
Cause: The user's session token is expired or the required Microsoft Graph permissions (Mail.Read, Calendars.Read, User.Read) have not been granted.
Resolution: Prompt the user to re-authenticate with their Microsoft 365 account and confirm the necessary API permissions are enabled.

WorkIQ CLI Unavailable

Symptom: ask_work_iq fails to respond or returns a connection error.
Cause: The local WorkIQ CLI MCP server is not running or misconfigured.
Resolution: Notify the user that the WorkIQ CLI is unreachable. Suggest verifying the server configuration and retrying.

No Emails Returned

Symptom: ask_work_iq returns no email results for the requested period.
Cause: No emails were received in the specified lookback window, or the question did not match any messages.
Resolution: Inform the user that no recent inbox emails were found. Retry with a broader time window (e.g., "last 48 hours") before concluding the inbox is empty.

No Calendar Events Found

Symptom: ask_work_iq returns no calendar events for today.
Cause: The user genuinely has no meetings, or the date context was ambiguous.
Resolution: Rephrase the question with an explicit date. If the response confirms no events, report that the calendar is clear for today.

Incorrect or Missing Time Zone

Symptom: Meeting times appear in UTC or are offset by several hours.
Cause: The profile query did not return time zone information, or the calendar question did not specify a time zone.
Resolution: Fall back to UTC and explicitly note in the summary that times are shown in UTC. Prompt the user to confirm their preferred time zone.

Partial Data Retrieved

Symptom: One ask_work_iq call succeeds but another returns an error or incomplete data.
Resolution: Present the sections that did complete successfully. Clearly label any missing section (e.g., "⚠️ Calendar unavailable — could not retrieve today's meetings") so the user knows the summary is incomplete and can take manual action.

daily-outlook-triage