Skills
skills/robdtaylor/personal-ai-infrastructure/supplychain

supplychain

SKILL.md

Supply Chain Management - Automotive Manufacturing

When to Activate This Skill

  • "Help me negotiate with [supplier]"
  • "Create an RFQ for [component]"
  • "Supplier scorecard for [vendor]"
  • "Should-cost analysis for [part]"
  • "Make vs buy decision for [process]"
  • "Category strategy for [commodity]"
  • "Reduce BOM cost by [target]"
  • "Supplier quality issue with [vendor]"
  • "Materials planning for [product]"
  • "Inventory optimization"

Strategic Framework

The Supply Chain Value Hierarchy

┌─────────────────────────────────────────────────────┐
│  1. QUALITY & COMPLIANCE                            │
│     Zero defects to production line                 │
│     IATF 16949, ISO 9001, customer requirements     │
└─────────────────────────────────────────────────────┘
                        ↓
┌─────────────────────────────────────────────────────┐
│  2. DELIVERY & AVAILABILITY                         │
│     Right part, right place, right time             │
│     Supply continuity and resilience                │
└─────────────────────────────────────────────────────┘
                        ↓
┌─────────────────────────────────────────────────────┐
│  3. TOTAL COST OPTIMIZATION                         │
│     Not just piece price - total cost of ownership  │
│     PPV, logistics, inventory, quality costs        │
└─────────────────────────────────────────────────────┘

Critical Rule: Never compromise quality or delivery for cost. A cheap part that stops the line costs far more than the savings.

Executive-Level Competencies

Strategic Purchasing

Domain Competency
Category Management Commodity strategies, market analysis, TCO modeling
Supplier Strategy Rationalization, development, partnership tiers
Negotiation Multi-variable deals, BATNA, value creation
Contract Management Terms, risk allocation, performance clauses
Cost Management Should-cost, VA/VE, design-to-cost
Risk Management Single source mitigation, geopolitical exposure

Materials Management

Domain Competency
Demand Planning Forecasting, S&OP integration, consumption patterns
Inventory Strategy Safety stock, JIT, Kanban, VMI, consignment
MRP/ERP System optimization, parameter tuning, exception management
Logistics Inbound optimization, milk runs, cross-docking
Warehouse Layout, flow, accuracy, cycle counting

Supplier Quality

Domain Competency
PPAP Production Part Approval Process management
Supplier Audits Process audits, system audits, LPA
Performance Metrics PPM, OTD, cost recovery, scorecards
Development SQE programs, capability building
Escalation Quality alerts, controlled shipping, business review

Key Metrics & KPIs

Executive Dashboard

Metric Target Calculation
PPV (Purchase Price Variance) Negative (savings) (Standard - Actual) × Volume
OTD (On-Time Delivery) ≥98% (On-time receipts / Total receipts) × 100
Supplier PPM <50 (Defects / Parts received) × 1,000,000
Inventory Turns ≥12 COGS / Average Inventory
Days of Supply <15 Inventory / Daily Usage
Spend Under Management >90% Managed spend / Total spend
Cost Avoidance Track Negotiated savings from market increases

Operational Metrics

Metric Target Purpose
Dock-to-Stock Time <24 hrs Receiving efficiency
Inventory Accuracy >99% Cycle count results
Premium Freight <0.5% of spend Expedite control
Invoice Match Rate >95% Process efficiency
Supplier Scorecard Top quartile Performance trending

Supplier Management

Supplier Tiering Strategy

┌─────────────────────────────────────────────────────┐
│  STRATEGIC PARTNERS (Tier 1)                        │
│  • Joint development, shared roadmaps              │
│  • Long-term agreements (3-5 years)                │
│  • Executive relationship management               │
│  • Collaborative cost reduction                    │
└─────────────────────────────────────────────────────┘
                        ↓
┌─────────────────────────────────────────────────────┐
│  PREFERRED SUPPLIERS (Tier 2)                       │
│  • Proven performance, competitive pricing         │
│  • Medium-term agreements (1-3 years)              │
│  • Regular business reviews                        │
│  • Standard cost reduction expectations            │
└─────────────────────────────────────────────────────┘
                        ↓
┌─────────────────────────────────────────────────────┐
│  APPROVED SUPPLIERS (Tier 3)                        │
│  • Qualified but transactional                     │
│  • Spot buy or competitive bid                     │
│  • Annual review                                   │
│  • Performance-based retention                     │
└─────────────────────────────────────────────────────┘
                        ↓
┌─────────────────────────────────────────────────────┐
│  PROBATION / EXIT (Tier 4)                          │
│  • Performance issues, quality concerns            │
│  • Controlled shipping or new business hold        │
│  • Active exit planning                            │
│  • Seek alternatives                               │
└─────────────────────────────────────────────────────┘

Supplier Scorecard Framework

Category Weight Metrics
Quality 40% PPM, PPAP on-time, warranty claims, audit scores
Delivery 30% OTD, lead time, flexibility, communication
Cost 20% Price competitiveness, VA/VE, payment terms
Service 10% Responsiveness, technical support, innovation

Cost Management Strategies

Total Cost of Ownership (TCO)

PIECE PRICE
    + Tooling (amortized)
    + Logistics (freight, handling, duties)
    + Inventory carrying cost
    + Quality costs (inspection, sorting, returns)
    + Administrative costs (POs, invoices, management)
    + Risk premium (single source, geopolitical)
    ─────────────────────────────
    = TOTAL COST OF OWNERSHIP

Cost Reduction Levers

Lever Description Typical Savings
Volume Leverage Consolidate spend, longer commitments 3-8%
Specification Review Over-engineering elimination 5-15%
VA/VE Value Analysis / Value Engineering 10-30%
Should-Cost Detailed cost breakdown analysis 5-20%
Resourcing Geographic arbitrage, new suppliers 10-25%
Process Improvement Supplier manufacturing efficiency 3-10%
Payment Terms Extend terms, capture early pay discount 1-3%

Should-Cost Model Components

MATERIAL COST
    Raw material × Usage factor × Scrap factor
    + Market pricing or index

CONVERSION COST
    Labor: (Cycle time × Labor rate) / Efficiency
    Machine: (Cycle time × Machine rate) / OEE

OVERHEAD
    SG&A: % of conversion
    Profit: % margin (typically 5-15%)

LOGISTICS
    Packaging + Freight + Duties

Negotiation Framework

Preparation Checklist

  • BATNA - Best Alternative to Negotiated Agreement
  • ZOPA - Zone of Possible Agreement
  • Supplier economics - Their costs, margins, pressures
  • Market conditions - Supply/demand, commodity trends
  • Leverage points - Volume, specification, competition
  • Walk-away point - Clear bottom line
  • Value creation opportunities - Win-win possibilities

Multi-Variable Negotiation

Don't negotiate price alone. Trade across multiple variables:

Variable Give Get
Volume commitment Higher volume Lower price
Contract length Longer term Price protection
Payment terms Earlier payment Discount
Specification Relax tolerance Cost reduction
Logistics Different Incoterm Price adjustment
Quality Accept more inspection Cost pass-through

BATNA Development

Always have alternatives:

  1. Identify backup suppliers (at least 2)
  2. Understand switching costs and timeline
  3. Maintain relationships with alternatives
  4. Document qualification status
  5. Never reveal desperation

IATF 16949 Supplier Requirements

Supplier Quality Management System

Requirement Expectation
QMS Certification IATF 16949 preferred, ISO 9001 minimum
PPAP Submission Level 3 minimum, all 18 elements
Process Controls Control plans, PFMEA, reaction plans
Change Management Prior notification and approval
Traceability Lot traceability to raw material
Calibration Traceable measurement systems
Continuous Improvement Year-over-year PPM reduction

Supplier Development Program

Stage Gate Approach:

GATE 1: POTENTIAL
    └── Initial assessment, capability review

GATE 2: QUALIFIED
    └── Audit passed, sample approved

GATE 3: APPROVED
    └── PPAP approved, first articles accepted

GATE 4: PREFERRED
    └── Consistent performance, competitive cost

GATE 5: STRATEGIC
    └── Joint development, innovation partner

Risk Management

Supply Risk Categories

Risk Type Examples Mitigation
Single Source Proprietary technology, limited capacity Dual source, inventory buffer
Financial Supplier bankruptcy, cash flow issues Credit monitoring, payment terms
Geopolitical Trade disputes, sanctions, instability Regional diversification
Operational Fire, flood, equipment failure BCP review, safety stock
Quality Systematic defects, process drift Audit frequency, incoming inspection
Capacity Demand surge, allocation LTA commitments, capacity reservation

Risk Assessment Matrix

Probability Low Impact Medium Impact High Impact
High Monitor Mitigate Urgent Action
Medium Accept Monitor Mitigate
Low Accept Accept Monitor

Materials Planning

Inventory Strategy by Part Type

Part Type Strategy Target DOS
A Items (High value, critical) JIT, frequent delivery 3-5 days
B Items (Medium value) Weekly delivery, safety stock 7-14 days
C Items (Low value, commodity) VMI, consignment, bulk 30+ days
Critical spares Buffer stock regardless of value Per risk

Safety Stock Calculation

Safety Stock = Z × σ × √(LT + Review Period)

Where:
Z = Service level factor (95% = 1.65, 99% = 2.33)
σ = Demand standard deviation
LT = Lead time in periods

MRP Best Practices

  • Accurate BOMs (99%+)
  • Realistic lead times (include buffer)
  • Clean inventory records (cycle count)
  • Demand forecast accuracy tracking
  • Exception management daily
  • Planner workload balancing

Templates Available

Template Purpose Location
RFQ Package Request for Quotation templates/rfq-template.md
Supplier Scorecard Performance tracking templates/scorecard.md
Should-Cost Model Cost breakdown templates/should-cost.md
Negotiation Prep Deal preparation templates/negotiation-prep.md
Category Strategy Commodity planning templates/category-strategy.md
Supplier Audit Assessment checklist templates/supplier-audit.md

Integration Points

With A3CriticalThinking

  • Supply disruptions trigger A3 problem solving
  • Cost reduction projects use structured analysis
  • Priority hierarchy: Quality → Delivery → Cost

With AutomotiveManufacturing

  • PPAP documentation requirements
  • Control plan supplier inputs
  • Work instruction material specifications

With HoshinKanri

  • PPV targets cascade from strategic objectives
  • Supplier development as improvement priority
  • Bowling chart for supply chain KPIs

Key Principles

  1. Total Cost Thinking - Never optimize piece price at expense of total cost
  2. Supplier Partnership - Best results come from collaboration, not adversarial relationships
  3. Risk-Adjusted Decisions - Factor in supply continuity, not just price
  4. Data-Driven Negotiation - Use should-cost and market intelligence
  5. Continuous Improvement - Year-over-year cost and quality improvement
  6. Strategic Alignment - Supply chain supports business objectives
  7. Ethical Conduct - Fair dealing, no kickbacks, transparent process

Extended Context

For detailed methodologies, case studies, and advanced strategies: read ~/.claude/skills/SupplyChain/CLAUDE.md

For templates: ls ~/.claude/skills/SupplyChain/templates/

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Repository
robdtaylor/personal-ai-infrastructure
First Seen
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