Professional Email Drafting

Structure:

1. Subject line: Specific and scannable. [Action needed] Deadline for X by Friday beats Update.
2. Opening: One sentence establishing context or purpose.
3. Body: Key information — what happened, what decision was made, what is needed.
4. Clear ask: One explicit call to action with a deadline if applicable.
5. Closing: Professional sign-off matching the relationship.

Tone calibration:

• Formal (executives, clients, first contact): no slang, complete sentences.
• Semi-formal (team members, regular contacts): casual but professional.

Length: One screen or less. Use bullets for multiple items.