Meeting Notes

Overview

Transforms raw meeting transcripts or recordings into structured, actionable meeting notes.

Instructions

When processing meeting content:

1. Extract metadata: Date, attendees, meeting type
2. Identify key discussions: Main topics covered
3. Capture decisions: What was decided and by whom
4. List action items: Task, owner, deadline
5. Note follow-ups: Items for future meetings

Output Format

# Meeting Notes: [Topic]

**Date:** YYYY-MM-DD
**Attendees:** Names
**Duration:** X minutes

## Summary
Brief 2-3 sentence overview of the meeting.

## Key Discussion Points
- Topic 1: Summary of discussion
- Topic 2: Summary of discussion

## Decisions Made
1. [Decision] - Decided by [Person]
2. [Decision] - Decided by [Person]

## Action Items
| Task | Owner | Due Date | Status |
|------|-------|----------|--------|
| Task description | Name | Date | Pending |

## Follow-up Items
- Items to discuss in next meeting

## Next Meeting
Date/time if scheduled

Examples

Example: Process Transcript

Input: Raw meeting transcript with multiple speakers

Output: Structured notes following the format above with clear attribution

Guidelines

Do

• Keep summaries concise (2-3 sentences max)
• Attribute decisions to specific people
• Include owners and deadlines for all action items
• Flag unclear items for clarification
• Use consistent formatting throughout

Don't

• Include verbatim transcript in notes
• Leave action items without owners
• Skip the summary section
• Omit attendee names from notes