CCPA/CPRA Privacy Expert

Tools and guidance for California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA) compliance.

Tools
- CCPA Compliance Checker
- CCPA Data Mapper
Reference Guides
Workflows
Regulatory Overview

Tools

CCPA Compliance Checker

Evaluates organizational readiness against all CCPA/CPRA requirements. Validates privacy policies, consumer rights handling, technical safeguards, and opt-out mechanisms.

# Check compliance from a JSON profile
python scripts/ccpa_compliance_checker.py --input company_profile.json

# Generate a blank input template
python scripts/ccpa_compliance_checker.py --template > company_profile.json

# JSON output for automation
python scripts/ccpa_compliance_checker.py --input company_profile.json --json

# Export report to file
python scripts/ccpa_compliance_checker.py --input company_profile.json --output report.json

Assessment Categories:

Category	Key Checks
Applicability	Revenue threshold, consumer count, data selling revenue
Privacy Policy	Required disclosures, update cadence, accessibility
Consumer Rights	Request handling, verification, timelines
Opt-Out Mechanisms	"Do Not Sell" link, GPC signal, cookie consent
Sensitive PI	SPI categories, use limitation link, handling controls
Technical Safeguards	Encryption, access controls, security measures
Service Providers	Agreement requirements, data processing terms
Risk Assessments	Annual audits, processing risk evaluations

Output:

Overall compliance score (0-100)
Per-category scores with pass/fail/partial status
Prioritized findings with regulatory references
Remediation recommendations

CCPA Data Mapper

Maps personal information categories, identifies sensitive personal information, tracks data flows across collection, use, sharing, and selling. Generates data inventory reports.

# Map data from a JSON data inventory
python scripts/ccpa_data_mapper.py --input data_inventory.json

# Generate a blank inventory template
python scripts/ccpa_data_mapper.py --template > data_inventory.json

# Export mapping report
python scripts/ccpa_data_mapper.py --input data_inventory.json --output mapping_report.json

# Generate data flow diagram (text-based)
python scripts/ccpa_data_mapper.py --input data_inventory.json --flow-diagram

Features:

Maps all 11 CCPA personal information categories
Identifies sensitive personal information (SPI) per CPRA definitions
Tracks data flows: collection sources, business purposes, sharing/selling recipients
Maps data to service providers, contractors, and third parties
Generates CCPA-compliant data inventory for privacy policy disclosures
Flags cross-border data transfers
Detects data retention gaps

Personal Information Categories Tracked:

Category	CCPA Section	Examples
Identifiers	1798.140(v)(1)(A)	Name, SSN, IP address, email
Customer Records	1798.140(v)(1)(B)	Financial info, medical info
Protected Classifications	1798.140(v)(1)(C)	Race, sex, age, disability
Commercial Information	1798.140(v)(1)(D)	Purchase history, tendencies
Biometric Information	1798.140(v)(1)(E)	Fingerprints, face geometry
Internet Activity	1798.140(v)(1)(F)	Browsing, search, interaction
Geolocation Data	1798.140(v)(1)(G)	Precise location
Sensory Data	1798.140(v)(1)(H)	Audio, visual, thermal
Professional Info	1798.140(v)(1)(I)	Employment, education
Education Info	1798.140(v)(1)(J)	Non-public education records
Inferences	1798.140(v)(1)(K)	Profiles, preferences

Reference Guides

CCPA/CPRA Requirements Guide

references/ccpa-cpra-requirements-guide.md

Complete regulatory requirements covering:

Full CCPA/CPRA text analysis with section references
Consumer rights implementation guidance (Right to Know, Delete, Opt-Out, Correct, Portability, Limit SPI Use)
Privacy policy content requirements and templates
Service provider and contractor agreement requirements
Comparison with Virginia VCDPA, Colorado CPA, Connecticut CTDPA, and GDPR
Enforcement and penalty structure

CCPA Implementation Playbook

references/ccpa-implementation-playbook.md

Step-by-step implementation guidance:

6-month implementation roadmap
Data mapping methodology and templates
Privacy policy drafting guide
Opt-out mechanism implementation (website, GPC, universal opt-out)
Consumer request workflow design with SLA tracking
Employee and vendor training program outline
Annual cybersecurity audit planning
Ongoing compliance monitoring

Workflows

Workflow 1: Initial CCPA/CPRA Compliance Assessment

Step 1: Determine applicability
        → Check $25M revenue, 100K+ consumers, 50%+ PI revenue thresholds
        → Review exemptions (HIPAA, GLBA, employment data)

Step 2: Generate compliance profile template
        → python scripts/ccpa_compliance_checker.py --template > profile.json
        → Fill in organizational details

Step 3: Run compliance assessment
        → python scripts/ccpa_compliance_checker.py --input profile.json

Step 4: Review scores and findings
        → Address critical gaps first (opt-out link, privacy policy)
        → Plan remediation by category

Step 5: Create data inventory
        → python scripts/ccpa_data_mapper.py --template > inventory.json
        → Document all PI categories collected
        → python scripts/ccpa_data_mapper.py --input inventory.json

Step 6: Develop implementation plan
        → See references/ccpa-implementation-playbook.md

Workflow 2: Consumer Rights Request Handling

Step 1: Receive consumer request
        → Identify request type (Know, Delete, Opt-Out, Correct, Portability, Limit SPI)

Step 2: Acknowledge within 10 business days (confirm receipt)
        → Document request in tracking system

Step 3: Verify consumer identity
        → Match 2+ data points for standard requests
        → Match 3+ data points for sensitive data requests
        → No verification needed for opt-out requests

Step 4: Fulfill request within 45 calendar days
        → Extension: up to 45 additional days with notice
        → Search all systems using data inventory
        → python scripts/ccpa_data_mapper.py --input inventory.json

Step 5: Deliver response
        → Provide information in portable format if requested
        → Document completion and response

Step 6: Monitor compliance
        → Track response times and completion rates
        → Generate quarterly compliance reports

Workflow 3: Privacy Policy Update Cycle

Step 1: Review current privacy policy against requirements
        → python scripts/ccpa_compliance_checker.py --input profile.json
        → Check privacy_policy category score

Step 2: Update data inventory
        → python scripts/ccpa_data_mapper.py --input inventory.json
        → Verify all PI categories are disclosed

Step 3: Verify required disclosures
        → Categories of PI collected (past 12 months)
        → Sources of PI
        → Business/commercial purposes
        → Categories of third parties
        → Consumer rights description
        → "Do Not Sell or Share" link
        → "Limit the Use of My Sensitive PI" link

Step 4: Update and publish
        → Annual update at minimum
        → Update within 30 days of material changes
        → Maintain prior version archive

Regulatory Overview

CCPA/CPRA Timeline

Date	Milestone
Jan 1, 2020	CCPA effective
Jul 1, 2020	AG enforcement begins
Nov 3, 2020	CPRA passed (Proposition 24)
Jan 1, 2023	CPRA amendments effective
Jul 1, 2023	CPPA enforcement of CPRA begins
2026	Employment and B2B data exemptions status review

Scope and Applicability

A business is subject to CCPA/CPRA if it:

Has annual gross revenue exceeding $25 million
Buys, sells, or shares PI of 100,000+ consumers or households annually
Derives 50% or more of annual revenue from selling or sharing consumers' PI

Entity Types:

Entity	Definition	Obligations
Business	Determines purposes and means of processing	Full CCPA/CPRA compliance
Service Provider	Processes PI on behalf of a business (contractual)	Limited use, deletion obligations
Contractor	Processes PI via written contract (CPRA addition)	Certification, limited use, audit rights
Third Party	Receives PI not as service provider/contractor	Subject to opt-out rights

Exemptions:

HIPAA-covered entities: Health data governed by HIPAA exempt
GLBA: Financial data subject to GLBA exempt
Employment data: Employee/applicant PI (subject to review through 2026)
B2B data: Business contact PI in B2B transactions (subject to review through 2026)
FCRA: Data subject to Fair Credit Reporting Act

Consumer Rights

Right	CCPA Section	Description	Timeline
Right to Know	§1798.100, §1798.110	Categories and specific pieces of PI collected	45 days
Right to Delete	§1798.105	Delete PI collected from the consumer	45 days
Right to Opt-Out	§1798.120	Opt out of sale or sharing of PI	Immediate
Right to Non-Discrimination	§1798.125	No retaliation for exercising rights	Ongoing
Right to Correct	§1798.106	Correct inaccurate PI (CPRA)	45 days
Right to Limit SPI Use	§1798.121	Limit use of sensitive PI (CPRA)	Immediate
Right to Data Portability	§1798.130	Receive PI in portable format (CPRA)	45 days

Sensitive Personal Information (CPRA)

SPI categories requiring enhanced protections under CPRA §1798.140(ae):

Social Security number, driver's license, state ID, passport number
Account log-in credentials (username + password/security question)
Financial account number with access credentials
Precise geolocation (within 1,850 feet / radius)
Racial or ethnic origin
Religious or philosophical beliefs
Union membership
Contents of mail, email, and text messages (unless business is intended recipient)
Genetic data
Biometric data for identification
Health information
Sex life or sexual orientation data

Enforcement and Penalties

Violation Type	Penalty	Enforcer
Unintentional violation	$2,500 per violation	CPPA / AG
Intentional violation	$7,500 per violation	CPPA / AG
Violations involving minors (under 16)	$7,500 per violation	CPPA / AG
Data breach (private action)	$100-$750 per consumer per incident	Consumer (court)

Enforcement Bodies:

California Privacy Protection Agency (CPPA): Primary enforcer under CPRA (operational 2023)
California Attorney General: Retains enforcement authority
Private right of action: Limited to data breaches from failure to maintain reasonable security

CCPA vs GDPR Comparison

Aspect	CCPA/CPRA	GDPR
Scope	California consumers	EU/EEA data subjects
Legal basis	Opt-out model	Opt-in (consent or legal basis)
Data covered	Personal information	Personal data
Sensitive data	SPI with limit-use right	Special category with explicit consent
Breach notification	AG notification, private action	72-hour DPA notification
DPO requirement	None	Required for certain processing
Penalties	$2,500-$7,500 per violation	Up to 4% global revenue or €20M
Private right of action	Data breaches only	Varies by member state
Cross-border transfers	No restrictions	Adequacy decisions, SCCs, BCRs
Children's data	Opt-in for under 16, parental for under 13	Parental consent for under 16 (variable)

Infrastructure Privacy Controls

Cookie Consent Management:

Implement cookie consent banner for non-essential cookies
Honor Global Privacy Control (GPC) browser signals (legally required)
Maintain cookie inventory with retention periods
Categorize cookies: strictly necessary, functional, analytics, advertising

Global Privacy Control (GPC):

Businesses must treat GPC signal as valid opt-out request (§1798.135)
Technical implementation: detect Sec-GPC: 1 header or navigator.globalPrivacyControl
Apply opt-out to sale AND sharing of PI
No re-authentication required for GPC

Privacy by Design:

Data minimization: collect only PI necessary for disclosed purposes
Purpose limitation: use PI only for purposes disclosed at collection
Storage limitation: retain PI only as long as necessary
Security by default: encrypt PI at rest and in transit

Data Inventory and Mapping:

Maintain comprehensive PI inventory across all systems
Map data flows: collection → processing → sharing → deletion
Document retention schedules per PI category
Track cross-border data transfers

Automated Decision-Making:

Disclose use of automated decision-making technology
Provide opt-out for profiling that produces legal or significant effects
CPRA regulations may require access to logic of automated decisions

Compliance Roadmap

Month 1-2: Discovery and Assessment

Determine CCPA/CPRA applicability
Conduct data inventory and mapping
Gap analysis against requirements
Assign compliance ownership

Month 3-4: Implementation

Draft/update privacy policy
Implement "Do Not Sell or Share" link
Implement "Limit Use of SPI" link
Deploy GPC signal detection
Build consumer request intake and fulfillment workflows
Draft service provider/contractor agreements

Month 5-6: Operationalization

Train employees on privacy obligations
Test consumer request workflows end-to-end
Conduct initial risk assessment
Plan annual cybersecurity audit
Establish ongoing monitoring and metrics
Document compliance program for regulatory defense

ccpa-cpra-privacy-expert