Meeting Scheduler

This skill enables an AI agent to handle end-to-end meeting coordination. Given a natural language request, the agent identifies participants, resolves time zone differences, queries calendar availability, proposes conflict-free time slots, dispatches calendar invitations, and tracks RSVPs. It integrates with Google Calendar, Microsoft Outlook, and Calendly to cover the most common enterprise and freelance scheduling workflows.

Workflow

1. Parse the Meeting Request Extract structured data from the user's natural language input. Identify all required participants (by name, email, or team alias), the meeting topic or agenda, the desired duration, and any date or time constraints such as "next Tuesday afternoon" or "before end of sprint." Flag any ambiguous references for clarification before proceeding.

2. Resolve Time Zones Look up each participant's configured time zone from their calendar profile or contact record. Convert all proposed windows into each participant's local time so that comparisons are accurate. When a participant's time zone is unknown, prompt the organizer to confirm it. Display all suggested times with explicit time zone labels (e.g., "3:00 PM EST / 12:00 PM PST") to avoid confusion.

3. Check Calendar Availability Query each participant's calendar through the appropriate integration (Google Calendar API, Microsoft Graph API, or Calendly availability endpoint). Collect busy blocks for the requested date range and compute the intersection of free windows. Respect each participant's working-hours preferences and any configured focus-time or no-meeting blocks. Apply a configurable buffer (default 10 minutes) between adjacent meetings to allow transition time.

4. Propose Optimal Time Slots Rank the available windows using a scoring heuristic: prefer slots that fall within standard working hours for all participants, minimize the number of early-morning or late-evening local times, and favor earlier dates when urgency is indicated. Present the top three ranked options to the organizer with a summary showing each participant's local time.

5. Send Calendar Invitations