Ticket Triage

Automatically classify, prioritize, and route incoming customer support tickets to the right team with a suggested first response. This skill processes raw ticket text, identifies the customer's intent and key entities (product area, account tier, error codes), assigns a category and priority level, then routes to the appropriate team while drafting an empathetic initial reply.

Workflow

1. Receive and parse the ticket — Ingest the raw ticket including subject, body, customer metadata (account tier, plan, tenure), and any attachments or screenshots. Normalize the text by stripping signatures, quoted replies, and boilerplate. Extract structured fields like order IDs, error codes, and URLs.

2. Extract intent and entities — Analyze the cleaned ticket text to determine the customer's primary intent (reporting a bug, asking a question, requesting a feature, disputing a charge). Identify named entities such as product names, feature areas, API endpoints, and specific error messages. Tag sentiment as positive, neutral, negative, or urgent.

3. Classify into category — Map the extracted intent to one of the standard categories: billing (charges, invoices, refunds, plan changes), bug (errors, crashes, unexpected behavior), feature-request (new functionality, integrations, enhancements), or how-to (setup, configuration, usage questions). If a ticket spans multiple categories, assign the primary and note secondaries.

4. Assign priority using impact and urgency — Score priority from P0 to P3 using a matrix. P0: production outage or data loss affecting multiple customers. P1: major functionality broken for a single enterprise account. P2: degraded experience with a workaround available. P3: general questions or minor cosmetic issues. Factor in account tier — enterprise accounts get a one-level priority bump.

5. Route to the appropriate team — Map the category and priority to a team: billing tickets go to the Finance Support queue, bugs route to Engineering Triage (P0/P1) or Product Support (P2/P3), feature requests go to Product Management, and how-to tickets go to Customer Education. Attach relevant context and internal notes.

6. Generate initial response — Draft a first reply that acknowledges the issue, sets expectations on response time based on priority, includes any immediate self-serve resources (KB articles, status page links), and asks clarifying questions if the ticket is ambiguous. Match tone to sentiment — empathetic for frustrated customers, concise for technical users.

Usage