HR compliance and workplace policies

Comprehensive HR compliance support — from OSHA, EEO, FMLA, and HIPAA compliance to drafting workplace policies, employee handbooks, harassment prevention programs, and audit preparations.

Supported tasks

• Anti-discrimination and equal opportunity compliance
• Workplace health and safety regulations
• Statutory leave and absence management
• Conducting global HR compliance audits and OFCCP audit preparations
• Creating harassment prevention and whistleblower protection policies
• Developing employment, drug testing, and background check policies
• Writing employee handbooks and privacy policies
• Managing work permits, visas, and immigration compliance
• Disability inclusion and reasonable accommodations
• Writing workplace accommodation and anti-bullying policies
• Developing ethical business conduct policies
• Vietnam Labor Code and Social Insurance compliance

Key prompts

Equal opportunity and anti-discrimination

1. "How should I manage equal opportunity compliance to ensure our hiring, promotion, and compensation practices are non-discriminatory?"
2. "What are the key requirements for equal opportunity compliance in [country/jurisdiction] and how should I prepare for a regulatory audit?"
3. "How can I develop an affirmative action or positive discrimination strategy that meets local legal requirements?"
4. "What data should I collect and analyze to identify potential equal opportunity compliance risks in our hiring process?"
5. "How should I respond to a discrimination complaint or equal opportunity charge filed with a regulatory authority?"

Workplace health and safety

1. "What are our key obligations under workplace health and safety regulations for [industry/workplace type]?"
2. "How can I develop a workplace health and safety compliance program that meets local regulatory requirements?"
3. "What should a workplace safety recordkeeping and reporting process include for our organization?"
4. "How should I conduct an internal workplace safety audit to identify and remediate compliance gaps?"
5. "What training programs are required to maintain workplace safety compliance for [job function/hazard type]?"

Statutory leave and absence

1. "What are the key statutory leave requirements in [country/jurisdiction], and how should we administer leaves of absence?"
2. "How should I train managers on statutory leave compliance to avoid interference and retaliation claims?"
3. "Write a statutory leave policy and notice template that meets [country/jurisdiction] regulatory requirements."
4. "How should we handle intermittent leave requests in a way that is compliant and minimizes disruption?"
5. "What are the interactions between statutory leave entitlements, disability accommodations, and local labor laws, and how should we manage them?"

Disability inclusion and accommodations

1. "What is the reasonable accommodation interactive process and how should I conduct it when an employee requests an accommodation?"
2. "How can I develop a disability inclusion strategy that proactively addresses accessibility and accommodation needs?"
3. "Write a workplace accommodation policy that covers both physical and mental health accommodation requests."
4. "What documentation should HR maintain for accommodation requests to ensure compliance?"

Harassment prevention

1. "Write a comprehensive harassment prevention policy that covers sexual harassment, discrimination, and retaliation."
2. "How should I design a harassment prevention training program that is engaging and legally compliant?"
3. "What should our harassment investigation process include to ensure fairness and legal defensibility?"
4. "How can I create a culture where employees feel safe reporting harassment and discrimination?"
5. "Write a whistleblower protection policy that encourages reporting and protects reporters from retaliation."

Employee documentation and handbooks

1. "What sections should be included in an employee handbook for [company size/industry]?"
2. "Write an employee privacy policy that covers data collection, use, and employee rights."
3. "How should I develop employment policies that comply with [state/country] labor laws?"
4. "Write a drug and alcohol testing policy that balances safety requirements with employee rights."
5. "What should a background check policy include to be both legally compliant and effective?"

Work permits, visas, and immigration

1. "Walk me through the work authorization verification process for [country] and common compliance mistakes to avoid."
2. "How should I implement work eligibility verification checks as part of our hiring process?"
3. "What are the key elements of an immigration compliance strategy for an employer hiring foreign nationals?"
4. "How should I handle a work authorization audit and remediate errors discovered during self-audit?"

Audit and ethics

1. "How should I conduct a global HR compliance audit to identify risks across multiple jurisdictions?"
2. "What are the key components of an ethical business conduct policy for our workforce?"
3. "How can I develop a wage and hour compliance policy that prevents FLSA violations?"
4. "Write a workplace bullying policy that defines prohibited conduct and outlines reporting procedures."

Tips

• Consult employment counsel when drafting or updating major policies — legal requirements vary by state and country.
• Train managers annually on compliance topics — most violations arise from managerial actions, not written policies.
• Maintain thorough documentation for all compliance-sensitive decisions (accommodation, termination, discipline).
• Conduct periodic self-audits of I-9s, pay practices, and accommodation files before regulatory audits.
• Keep current on regulatory changes — employment law evolves rapidly and non-compliance can be costly.
• In Vietnam, the Labor Code and Social Insurance Law mandate employer contributions to social insurance, health insurance, and unemployment insurance — ensure these obligations are met accurately and on time.